Records Management is a discipline focused on identifying and managing information through the lifecycle of creation, maintenance and use, storage, and disposition. Proper Records Management enables more efficient, transparent flows of information, and increases an organization’s ability to communicate. Are you effectively managing the full lifecycle of your business information?
Organizations face challenges in developing Records Management policies, processes and technology. For example, producing retention and disposition schedules in a rapidly evolving digital landscape is no easy feat. In addition, agency policies must comply with Federal government mandates including the Federal Records Act, the OMB Managing Government Records Directive (M-12-18), as well as a number of notices and policies from the National Archives and Records Administration (NARA).
Federal agencies continue to face challenges in the following areas of Records Management:
- Exponentially increasing volumes of Records created on a day-to-day basis
- Transitioning from hard copy, paper records to soft copy, electronic records
- Managing retention schedules for both paper and electronic records
- Properly classifying email messages as records due to a lack of available metadata
- Rise of social media as a communication channel, and the difficulty of capturing social media communications as records
- Need for interoperable, enterprise-wide Records Management solutions and systems
Records Management has become an increasingly strategic business priority. Since 2010, BRMi has worked with the DHS Records and Information Management Program to manage and mature the RIM program across the DHS. BRMi developed a multi-year strategic plan designed to establish an information governance structure to support DHS’ records management mission. BRMi achieved this by creating a Records Management Maturity Model, also known as RM3i. The tool assesses an agency’s current Records Management state, and identifies ways that an agency can improve its capabilities and move toward a desired future state. This RM3i model was subsequently adopted by NARA and renamed the Federal Maturity Model to be used as a measuring tool for Federal agencies.
BRMi is also currently supporting Records Management and Information Governance initiatives at the National Archives and Records Administration (NARA) and other Federal agencies. At NARA, BRMi is helping to establish an Electronic Records Management (ERM) Line of Business (LoB). The purpose is to coordinate ERM solutions that Federal agencies can use to meet the policies and mandates set forth by NARA, and to assist agencies in managing their electronic records efficiently and effectively. BRMi has extensive experience developing policy, and procedural guidelines to govern and manage the retention schedules and processes. BRMi is using this experience to assist agencies to define their Information Governance practices. BRMi has effectively led agencies through the process of identifying a comprehensive strategy for managing their records.
BRMi can accelerate your organization’s Records Management program and help you achieve your information governance goals today.